Privacy Policy

Last updated: June 29, 2025

1. Introduction

ResumeDrop AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered networking platform that matches users based on their skills, experience, and interests extracted from their resumes.

2. Information We Collect

2.1 Personal Information

We collect information you provide directly to us, including:

  • Name, email address, and college/university affiliation during registration
  • Profile information including contact details (phone, LinkedIn, GitHub, etc.)
  • Resume content and documents you upload (PDF, DOCX, TXT formats up to 5MB)
  • Profile pictures and avatar images
  • Privacy settings and networking preferences
  • Communication preferences and notification settings

2.2 Automatically Collected Information

We automatically collect certain information when you use our Service:

  • Device information (IP address, browser type, operating system)
  • Usage data (pages visited, features used, time spent, matching interactions)
  • Log data (access times, error logs, performance data)
  • Cookies and similar tracking technologies for session management
  • Real-time connection data for networking features

3. How We Use Your Information

We use the information we collect to:

  • Provide and maintain the AI-powered networking Service
  • Process and analyze your resume using OpenAI GPT models and other AI technologies
  • Create searchable embeddings for intelligent user matching
  • Match you with other users based on skills, experience, and college affiliation
  • Generate personalized networking recommendations with AI-written reasoning
  • Send real-time notifications about new connections
  • Improve our AI algorithms and matching capabilities
  • Ensure the security and integrity of the Service
  • Comply with legal obligations

4. AI Processing and Data Analysis

Our AI technology, including OpenAI GPT models, processes your resume to:

  • Extract skills, experience, education, and other relevant information
  • Convert resume content into searchable text and embeddings
  • Create a comprehensive profile summary for matching purposes
  • Identify patterns and similarities with other users
  • Generate personalized networking recommendations with specific connection reasons
  • Enable college-specific networking within your institution
  • Provide real-time matching updates and notifications

This AI processing is essential to provide the core functionality of our Service. We do not use your data for purposes other than providing and improving the Service. Your resume content is processed securely and used only for matching and networking purposes.

5. Information Sharing and Disclosure

We may share your information in the following circumstances:

5.1 With Other Users (Networking Features)

When your profile is public, your information may be visible to other users based on AI-generated matching criteria:

  • Profile information (name, college, skills, experience summary)
  • Contact information (email, phone, LinkedIn, GitHub, etc.) as you choose to share
  • AI-generated connection suggestions and reasoning
  • Similarity scores and matching criteria

You control what information is shared through your privacy settings. Private profiles cannot participate in networking features.

5.2 AI Service Providers

We share resume content with OpenAI GPT models for AI processing and analysis. OpenAI GPT models processes your data according to their privacy policy and data handling practices.

5.3 Service Providers

We may share information with trusted third-party service providers who assist us in operating the Service, such as cloud storage providers (Supabase), authentication services, and analytics services.

5.4 Legal Requirements

We may disclose your information if required by law or in response to valid legal requests.

6. Data Security

We implement appropriate technical and organizational measures to protect your information:

  • Secure authentication through Supabase Auth
  • Encrypted storage and secure file handling
  • Secure transmission of data to AI service providers
  • Regular security audits and updates
  • Access controls and user authentication

However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. This includes:

  • Resume files and extracted text for matching purposes
  • Profile information and networking data
  • AI-generated embeddings and matching data
  • Usage data for service improvement

You may request deletion of your account and associated data at any time. Upon deletion, we will remove your data from our systems and request deletion from AI service providers where applicable.

8. Your Rights and Choices

You have the following rights regarding your information:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Update or correct your personal information and resume content
  • Deletion: Request deletion of your account and associated data
  • Portability: Request a copy of your data in a portable format
  • Opt-out: Unsubscribe from notifications and communications
  • Privacy Settings: Control profile visibility and networking participation
  • Resume Management: Update, replace, or remove your uploaded resume
  • Contact Information: Control which contact details are shared with other users

9. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience, analyze usage, provide personalized content, and maintain session state. You can control cookie settings through your browser preferences.

10. Third-Party Services

Our Service integrates with third-party services:

  • OpenAI GPT models: For AI processing and analysis of resume content
  • Supabase: For authentication, database, and file storage
  • Google OAuth: For authentication (optional)

We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

11. Children's Privacy

Our Service is intended for college students. We do not knowingly collect personal information from children under 13 years of age. If you believe we have collected such information, please contact us.

12. International Data Transfers

Your information may be transferred to and processed in countries other than your own, including for AI processing by OpenAI GPT models. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable data protection laws.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.

14. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

Email: resumedropai@gmail.com